Fosterpage
Sample computer records for adopted dogs
Completing the adopt contracts correctly, is a very important part of the adoption process. There are 3 pages to the contract. Page one includes the new owner's name and address as well as the date of the adoption. The second page contains the medical information and personality information for the dog, very important!!!!! The third page has the release of liability part of the contract where the new owner assumes that liability. We need their signature and the date of the adoption for our files, extremely important!!!!!
Once the adoption is completed and the contracts come to rescue, the information is typed into the computer. This is a sample of one of the records for our adopted dogs. There is a place on the record to add the dog's new name, when their owner's let us know that, and also for an updated photo. The record below is one of the more complete records. A record can only be as complete as the information listed on the adoption contract. Many of the fosters are very good about putting a lot of information on the contracts. Others are only putting the minimum information. This takes a little more time but if you could try to complete more of the contract, that would be fantastic. Many times we are called by licensing agencies to verify information for the dogs when their owner's try to license them. If we don't get the dates for vaccinations or altering, there is no way of letting them know.
Another important item is the ID number. I've asked for foster providers to let me know their dog's ID number when they first get the dog and everyone has been great about this. There is a place on the contract where the ID number is supposed to go and that is often left blank. When someone calls with a found dog, I go to the rescue records and pull up the dog's information by typing in the ID number. It usually takes only 5-10 minutes to notify an owner that their lost dog has been found. We've had very good luck with this. Please help our job get a little easier by putting the ID number on the contract.
Microchips are now more common in our rescue dogs. Some of the shelters chip the dogs and we have partnered with a company to get our own microchips, so just about every rescue dog can now be chipped. Please put the microchip number on the front of the dog's contract, right under the ID tag #. If you have a bar code sticker for the microchip, you can put that on the front page instead of writing it.
Thank you so much for all your wonderful work with the rescue dogs.
Terri
Once the adoption is completed and the contracts come to rescue, the information is typed into the computer. This is a sample of one of the records for our adopted dogs. There is a place on the record to add the dog's new name, when their owner's let us know that, and also for an updated photo. The record below is one of the more complete records. A record can only be as complete as the information listed on the adoption contract. Many of the fosters are very good about putting a lot of information on the contracts. Others are only putting the minimum information. This takes a little more time but if you could try to complete more of the contract, that would be fantastic. Many times we are called by licensing agencies to verify information for the dogs when their owner's try to license them. If we don't get the dates for vaccinations or altering, there is no way of letting them know.
Another important item is the ID number. I've asked for foster providers to let me know their dog's ID number when they first get the dog and everyone has been great about this. There is a place on the contract where the ID number is supposed to go and that is often left blank. When someone calls with a found dog, I go to the rescue records and pull up the dog's information by typing in the ID number. It usually takes only 5-10 minutes to notify an owner that their lost dog has been found. We've had very good luck with this. Please help our job get a little easier by putting the ID number on the contract.
Microchips are now more common in our rescue dogs. Some of the shelters chip the dogs and we have partnered with a company to get our own microchips, so just about every rescue dog can now be chipped. Please put the microchip number on the front of the dog's contract, right under the ID tag #. If you have a bar code sticker for the microchip, you can put that on the front page instead of writing it.
Thank you so much for all your wonderful work with the rescue dogs.
Terri
